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Project managers should look to data from similar past projects for insight into what’s achievable this time around.
Typical project constraints include team bandwidth, budgets, and timelines. The goal should be realistic and based on available resources and existing constraints. You’ll also need to define who is in charge of measuring your progress, when these measurements will take place, and where the information will be shared. This might mean adopting the right tools or restructuring your KPI’s to something that you can easily monitor. In this step, you’ll choose what your progress markers or project KPIs are and how you’ll measure them. The goal must be quantifiable, or at least allow for measurable progress. Details like these color your goal description, making it easier for collaborators to visualize and align intentions with your project. Not only are you noting which ingredients or tools will be used to achieve the final goal, but you’re also articulating who benefits. See how specific it is? This example also illustrates the importance of word choice. For example, note the difference between “I will make lunch” and “I will use wheat toast, peanut butter, and strawberry jam to create a tasty sandwich for myself to eat”. Because it’s the first step in the SMART goal process, it’s important to be as clear as possible. The goal should target a specific area of improvement or answer a specific need.